The Japan Society of Naval Architects and Ocean Engineers,
Director Responsible for Academic Affairs

The Japan Society of Naval Architects and Ocean Engineers (JASNAOE) is requesting submissions of papers for the 2013 Spring Meeting, as explained in the guidelines below. In addition to general sessions, the Meeting will feature “organized sessions (OS)” where it is hoped that the speakers and attendants will engage in free and active discussions that include practical and new and preliminary information in its field. Please read the following submission guidelines. We look forward to receiving your paper applications.

Scheduled dates of the Meeting

May 27 (Mon) and 28 (Tue), 2013

Venue

International Conference Center Hiroshima
(Peace Memorial Park, Hiroshima City)   Map

Submission Guidelines

JASNAOE requests the submission of papers for the Meeting's general sessions and organized sessions (OS) listed below. For the general sessions, submissions are limited to previously unpublished papers on shipbuilding, naval architecture, ocean engineering, and other maritime-related topics.
(Papers that have just been published in the most recent Journal of JASNAOE or the Journal of Marine Science and Technology will be considered unpublished and therefore can be submitted for consideration.)

The themes of the organized session (OS) are as follows:

	Theme	Organizer
(1)	Recent developments in methods for predicting ship maneuvering motions	Hironori Yasukawa (Hiroshima University )
(2)	Maritime disaster prevention	Eiichi Kobayashi  (Kobe University)
(3)	Using wind for ships and control technologies	Kazuyuki Ohuchi (The University of Tokyo)
(4)	The future of experimental ship model basins	Hiroyuki Yamato (The University of Tokyo)
(5)	The future of Japan-Korea cooperation in the field of naval architecture and ocean engineering (provisional title) (session in English)	Toichi Fukasawa (Osaka Prefecture University)

Deadline for applications	February 25, 2013 (Mon)   (strictly enforced)
Notification of acceptance or non-acceptance	March 8, 2013 (Fri)
Deadline for the submission of papers	April 12, 2013 (Fri)  (strictly enforced)
Fee for submitting papers	Free of charge

Note 1:

The reception server will be extremely busy on the deadline days, and it may be difficult to connect to it; therefore, send errors may arise for registration information submitted at these times. Applications for which the server has no record of a confirmed receipt (namely, applications for which an e-mail confirming receipt was not sent) cannot be processed in subsequent days; consequently, we recommend that you apply and submit your paper as early as possible and that you make sure that you have received a confirmation e-mail.

Note 2:

While there is no charge to submit a paper, a fee will be charged for registering to attend the conference (including for speakers). For further details, please refer to “Fees for the Annual Meetings.”

Paper applications, in principle, will only be accepted from members of JASNAOE. Applications from non-members, however, who wish to present a paper in an OS will be accepted. Multiple papers on the same topic with the same main title will not be accepted.

Based on the outlines of the papers, the Conference Committee will decide whether the application shall be accepted or not, and the applicant will be notified of the decision by e-mail. Once a paper has been accepted, it is then possible to present it either in a general session or in an organized session.
Even if an applicant chooses an OS, there may be cases where the paper cannot be given in the OS because of the conditions of the session. In that case, the application will be treated as having requested to be in a general session. Please be aware that in the event that a non-member requests an OS but this request cannot be met, it will not be possible to present the paper in a general session and therefore the application cannot be accepted.

On the JASNAOE home page, please access “Application for paper presentation” to apply.
The deadline for applications is February 25, 2013 (Mon).

Once your application procedure has been completed, you will be sent an application receipt number by e-mail. Please make sure to keep a record of this registration number, as you will need it to change any of the abovementioned registration information and also when you submit your paper. If it is difficult for you to apply online, please contact the Head Office of JASNAOE to discuss an alternative method.

Once accepted, please prepare a manuscript for your paper in accordance with the following guidelines.

1. The Conference Proceedings will be A4-sized, and each paper will be from two (2) to four (4) pages in length. Figures and so forth may be in color, but the size of the file submitted must be no more than 2MB.
2. Please prepare your manuscript in accordance with the “Writing Guidelines for Papers for the Spring Meeting 2013,” which can be accessed from JASNAOE homepage (in preparation). If you are using MS Word, please download and use the template provided on the JASNAOE homepage.
3. In accordance with the JASNAOE copyright bylaws, the copyrights for the papers belong to JASNAOE. However, as the content of the papers is the responsibility of the original author(s), please make sure that it does not infringe on the copyrights of another party and does not include content that could be considered libelous.

In principle, the manuscripts are to be submitted as a digital PDF file. Please submit your manuscript via the Internet by going to “Submission of Papers for the Spring Meeting 2013” on the JASNAOE homepage. Manuscripts prepared in MS Word, TeX, or other formats should be converted to a PDF file before they are submitted. If there is a problem with the PDF file you have submitted, you may be subsequently contacted by the JASNAOE Head Office (or by Akita Kappan Printing Co., Ltd., which is responsible for printing the Conference Proceedings) and requested to submit the original file; therefore, please keep a copy of your manuscript document that you originally prepared in MS Word, TeX, or other format.
We cannot accept any requests for withdrawals or revisions once the submission deadline has passed; therefore, please review your manuscript very carefully before you submit it.

JASNAOE Head Office
2-12-9 Shiba-Daimon, Minato-Ku, Tokyo, 105-0012
TEL +81-3-3438-2014 (2015)   FAX +81-3-3438-2016
e-mail: mail@jasnaoe.or.jp

Deadline for applications: February 25, 2013 (Mon)

Application page	Go to the “Application for paper presentation” page.
Input application form	Please input all of the required items (author name, paper title, affiliation, e-mail address, outline of the paper, and so on)
Confirmation of the registration
Receive confirmation e-mail	Once the application procedure has been completed, you will be sent an application receipt number to the e-mail address you provided on the application form

Submission deadline: April 12, 2013 (Fri)

Preparing the manuscript	Prepare the manuscript in MS Word or another format, and then convert it to a digital PDF file. You can obtain the guidelines for writing the manuscript and the MS Word template from the JASNAOE homepage.
Paper submission	Go to the “Submission of papers” page. To log on to the site, please use your e-mail address and the application receipt number you received when you applied.
Confirmation of input items	Confirm the author’s name, the title, and all other items. The applicant contact information may be changed at this point.
Submitting the paper as a digital file	Please select an appropriate digital file of your paper (PDF version) and send the file.
Receipt of an e-mail confirming the submission	Once your manuscript has been received, an e-mail confirming receipt will be sent to the e-mail address you provided on the application form.